Virtual card management
for finance teams.
A web-based dashboard that empowers finance admins to issue, control, and analyze employee card usage with precision and transparency.
Spreadsheets were
running the cards.
Mid-sized finance teams were relying on spreadsheets and disconnected tools to manage virtual corporate cards. This led to poor visibility, compliance issues, and delays in card issuance and control.
- Platform
- Web dashboard
- Users
- Finance admins, employees
Accounting & compliance - Tools
- Figma, FigJam
Built for consumers,
used by enterprises.
Finance teams at mid-to-large companies struggle with managing virtual corporate cards. Existing tools are either fragmented or built for consumers, not enterprises. Teams lack real-time control, clear visibility, and audit-friendly reporting, leading to inefficiencies and compliance gaps.
The goalDesign a web-based dashboard that gives finance admins the ability to:
- Create and issue virtual cards to employees
- Set granular rules around usage
- Track spending in real time
- Ensure audit readiness with clean, exportable data
Three roles.
One card.
Finance managers & admins
- Issue cards with predefined limits and rules
- Monitor usage, flag anomalies, and freeze cards when needed
- Export transactions for internal and external audits
Employees (card users)
- Spend with confidence using company-issued cards
- View limits, request increases, and manage subscriptions
- Stay within policy without manual intervention
Accounting & compliance
- Access a full transaction history
- Categorize expenses for reconciliation
- Maintain a clean audit trail
Create once.
Manage always.
The flow was split into two main parts.
Card creation
- DashboardAdmins initiate the flow
- Card detailsEnter the card’s details
- AssignAssign it to a user
- ControlsSet usage controls
- ConfirmReview and create
Ongoing card management
Includes viewing analytics, editing settings, freezing cards, and reviewing transactions.
A new card
in four steps.
The card creation form is quick to access and directly embedded in the dashboard. Admins can:
- Name the card
- Assign it to an employee
- Set monthly limits and expiry
Every card,
at a glance.
Provides at-a-glance insights:
- Card status (active/frozen)
- Assigned employee
- Limit vs usage
Granular controls,
without clutter.
- Toggle international/online/ATM usage
- Set category-level restrictions
- Freeze or delete cards instantly
Numbers finance
teams can act on.
Visual insights tailored for finance teams:
- Monthly spend breakdowns
- Category heatmaps
- Alerts for policy breaches
Streamlined creation,
confident control.
| Element | Rationale |
|---|---|
| Modular card views | Scales well with growing teams |
| Granular settings panel | Gives power users control without complexity |
| Clear feedback patterns | Success toasts and confirmations build user confidence |
| Role-based dashboards | Tailors experience for employees vs admins |
| Export & audit features | Supports CSV/PDF exports, essential for compliance reviews |
What the numbers
told us.
drop in card creation time post-onboarding.
- Finance teams loved the freeze & limit UI, inspired by banking patterns.
- The analytics view was a hit with accounting teams during monthly closing.
- Compliance flagged the audit trail as critical, so it was prioritized for the next sprint.
From fragmented
to one platform.
Designing the Virtual Card Management System helped streamline a previously fragmented process into a single, intuitive platform. By focusing on admin efficiency, real-time control, and clear role-based access, the solution significantly improved how finance teams issue, track, and manage corporate cards.
The positive response from stakeholders and measurable impact on operational speed validated our design decisions—and laid the foundation for future enhancements like approval workflows and mobile access.